Full job description Are you ready to take initiative, work well with others, and confident in handling administrative tasks proactively? We have an exciting role for you at the Ministry of Health's Health Services Cluster. As an Administrative Assistant, you'll be a key support to our Chief Information Officer's (CIO) Office as well as managers and branch/cluster staff. Your role includes organizing schedules, managing communications, and keeping information confidential. You'll need to be organized, good at juggling tasks, and dedicated to high-quality work in our busy office. Help us support Ontario's health sector by joining our team. The position may be located at any of the locations listed in this job ad. The work location will be determined based on the location of the successful candidate. OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation. What can I expect to do in this role? In this position, you will: schedule/reschedule appointments, meetings, presentations and events for the branch/cluster; gather and compile sensitive and confidential information for executive meetings; facilitate communication and information flow/materials between the CIO's Office and branches/cluster, including other areas within and external to the ministry; coordinate the information and records management requirements and systems for storage of materials, monitor and track the flow of all materials submitted to the office; maintain the branch's/cluster's filing system; coordinate all approval processes using a bring forward system for flagging and alerting due dates and following up as required; receive, log and distribute all incoming correspondence, email messages, reports and publications; produce a variety of documents from oral or written instructions ensuring correct format, content, correct punctuation, spelling and grammar errors; verify and reconcile invoices; prepare and process expense claims; maintain branch equipment, and arrange for servicing

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